Richmond Bell Architects is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.
We may need to gather certain information about individuals, which can include employees, customers, suppliers, business contacts and any other people whom we may have a business relationship with.
Our business and website complies with the EU General Data Protection Act (2018) and Data Protection Act. (1998)
Scope of policy
To carry out our work we may collect, use and/or disclose certain personal information about our clients. To carry out our primary work of design we may need to know financial circumstances and collect information from other third parties with regards to planning and consultees. We may need to retain personal information for a period of time to ensure we are accountable to external regulatory bodies. However, we do not keep personal information for any longer than necessary.
We need to keep our client files for a minimum of 6 years.
What we collect?
We may collect the following information:
Your contact information including email address
Demographic information such as your postcode
Other information relevant to customer surveys and/or offers
We use this information to invoice clients for our services and send clients details of our services or rarely, specific events that may be of interest.
We do not have any control over some of this information we collect and keep, due to external regulations within the industry.
Our primary purpose of collecting information from staff is for HR and accountancy purposes. We may collect name and contact details, bank details and Tax/NI details. We also hold Next of Kin contact details for use in an emergency.
Contractors and Suppliers
We collect information from our contractors and suppliers in order for us to assist in making decisions for our current and future projects. We may share this information in a reciprocal way with other contractors and suppliers.
What do we do with the information we gather?
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
For our internal record keeping
For HR purposes such as pay, references and annual reviews
For business and accountancy purposes
To improve our products and services
We may periodically send promotional emails which we think you may find interesting, using the email address which you have provided.
From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, or mail. We may use the information to customise the website according to your interests.
All individuals who we hold personal data on at Richmond Bell Architects are entitled to ask what information we hold on them and why, ask how to access it and be informed on how we keep it up to date.
If the data we hold about you turns out to be incorrect, if you would like to see the personal data we hold on you, or if you’d like us to delete your personal data, please contact us in writing or email@example.com.
We record the pages you visit on our website using Google Analytics. The data is used by our website developers to track and analyse traffic and improve the visitor experience.
We reserve the right to disclose individually identifiable information in order to comply with laws and lawful government requests.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
It is everyone’s responsibility who work for Richmond Bell Architects to ensure that data is collected, stored and handled in an appropriate manner.